Bracknell Islamic Cultural Society (BICS) (“BICS”, “we”, “our”, “us”) is committed to protecting your personal data and handling it responsibly.

As a UK-based charitable organisation, we process personal data in accordance with:

• The UK General Data Protection Regulation (UK GDPR)

• The Data Protection Act 2018

• Guidance issued by the Charity Commission for England and Wales

The trustees of BICS are responsible for ensuring that personal data is handled lawfully and securely.

1. Who We Are

Bracknell Islamic Cultural Society (BICS) is a registered charity operating in the United Kingdom.

We act as the Data Controller for the personal data we collect through this website and our services.

If you have questions about how your data is handled, please contact us using the details below.

2. What Information We Collect

We may collect the following types of personal data:

• Name

• Email address

• Telephone number

• Information provided when registering for:

  • Events

  • Prayer timetable updates

  • Classes

  • Community or religious activities

• Correspondence you send to us

We only collect data that is necessary for charitable and operational purposes.

3. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

• Consent – for example, when you subscribe to updates.

• Legitimate Interests – to further our charitable objectives, provided your rights are not overridden.

• Legal Obligation – where required by law (e.g., financial record-keeping).

• Contract – where processing is necessary to provide a service you have requested.

You may withdraw consent at any time.

4. How We Use Your Information

We use personal data to:

• Deliver our charitable activities

• Organise events, classes, and community programmes

• Send prayer timetable updates

• Communicate with members and supporters

• Maintain accurate internal records

• Meet legal and regulatory obligations

We do not use your personal data for commercial marketing.

5. Special Category Data

As a religious charity, certain activities may involve processing information relating to religious beliefs. This is considered special category data under UK GDPR.

Where we process such data, we do so:

• With explicit consent, or

• Where permitted under UK GDPR for not-for-profit religious organisations

We apply additional safeguards to protect such data.

6. Children’s Data

We do not knowingly collect personal data from children under 16 without appropriate consent from a parent or guardian where required.

If you believe a child has provided personal data without appropriate consent, please contact us so we can take appropriate action.

7. Data Sharing

We do not sell or trade personal data.

We may share data with:

• Service providers acting on our behalf (e.g., website hosting providers)

• Professional advisers where necessary

• Regulatory authorities where required by law

All third parties are required to respect the security of your data and act in accordance with the law.

8. Data Retention

We retain personal data only for as long as necessary to:

• Fulfil the purpose it was collected for

• Meet our charitable record-keeping requirements

• Comply with legal and financial obligations

Trustees oversee retention practices to ensure compliance.

9. Data Security

We implement appropriate technical and organisational measures to protect personal data, including:

• Restricted access to authorised personnel

• Secure storage systems

• Regular review of data handling practices

Trustees are responsible for ensuring adequate data protection controls are in place.

10. International Transfers

Personal data is processed and stored within the United Kingdom.

If data is ever transferred outside the UK (for example, via a service provider), we will ensure appropriate safeguards are in place in accordance with UK GDPR.

11. Your Rights

Under UK GDPR, you have the right to:

• Access your personal data

• Request correction of inaccurate data

• Request erasure of your data

• Restrict processing

• Object to processing

• Request data portability (where applicable)

• Withdraw consent at any time

You also have the right to lodge a complaint with the UK supervisory authority:

Information Commissioner’s Office (ICO)
Website: https://ico.org.uk

12. Contacting Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact:

Bracknell Islamic Cultural Society (BICS)
UNIT C
Waterside Park
Bracknell
RG12 1RB
United Kingdom

Email: info@bracknell-ics.org.uk

13. Governance and Accountability

The trustees of BICS are responsible for ensuring compliance with data protection law and Charity Commission guidance.

This Privacy Policy is reviewed periodically to ensure it remains accurate and compliant.

Last updated: 10 February 2026